Company : Meinhardt Group
Contact Phone :
Job Description :
We are looking for A client oriented Executive Secretary / Document Controller/Secretary with attention to detail. You are immune to stress and capable of organizing your work efﬁciently.
❍ You have ﬁnished Technical College: Administrative Secondary Education
❍ Over 8 years all round experience.
❍ Proﬁciency in English Language, Verbally as well in Writing.
❍ Computer literacy for document controller system.
❍ Computer literacy for MS Ofﬁce.
Executive Secretary Duties and Responsibilities:
❍ To cultivate an environment of continuous improvement in efﬁciency and effectiveness of the main ofﬁce.
❍ To oversee the efﬁcient organization of main reception, including use of the telephone system and reception of visitors.
❍ To manage the ofﬁce services include liaising with vendor and contractors.
❍ To ensure the efﬁcient operations of ofﬁce services.
❍ Trustworthy, high level of discretion, able to respect and hold conﬁdences/ conﬁdential information as necessary.
Document Controller/ Secretary Duties and Responsibilities
❍ Provide front line reception services (attend to ofﬁce guests, external dispatch etc)
❍ Providing secretarial and admin support to Ofﬁce Manager/ Country Director.
❍ Manage all incoming and outgoing calls (answer & direct incoming calls, take message; make & record overseas calls, direct outgoing calls)
❍ Assist in the preparation of all documents & correspondences, such as letters, reports, tender, speciﬁcations, submission proposals, faxes, emails, etc.
❍ Perform document control with all respective parties to ensure the consistency of documents being circulated and to ensure that all received and sent documents and drawing are correct and in compliance with procedures adapted for the different projects.
❍ Assist the ofﬁce manager in liaising and coordinating all activities and work with the overseas ofﬁces.
❍ Update and maintain the stationery, pantry items, contact lists, proper records of mail and courier services.
❍ Perform other duties which may be required by the ofﬁce manager /Executive Secretary / Country Director.
Please e-mail your resume to:
Categories : Administration, Secretary,