Executive Secretary / Document Controller/Secretary [Urgently Required] in Meinhardt Group

Position : Executive Secretary / Document Controller/Secretary [Urgently Required]
Company : Meinhardt Group


Contact Phone :


Job Description :

URGENTLY REQUIRED
We are looking for A client oriented  Executive Secretary / Document Controller/Secretary with attention to detail. You are immune to stress and capable of organizing your work efficiently.

Furthermore:
❍ You have finished Technical College: Administrative Secondary Education
❍ Over 8 years all round experience.
❍ Proficiency in English Language, Verbally as well in Writing.
❍ Computer literacy for document controller system.
❍ Computer literacy for MS Office.


Executive Secretary Duties and Responsibilities:
❍ To cultivate an environment of continuous improvement in efficiency and effectiveness of the main office.
❍ To oversee the efficient organization of main reception, including use of the telephone system and reception of visitors.
❍ To manage the office services include liaising with vendor and contractors.
❍ To ensure the efficient operations of office services.
❍ Trustworthy, high level of discretion, able to respect and hold confidences/ confidential information as necessary. 

Document Controller/ Secretary Duties and Responsibilities
❍ Provide front line reception services (attend to office guests, external dispatch etc)
❍ Providing secretarial and admin support to Office Manager/ Country Director.
❍ Manage all incoming and outgoing calls (answer & direct incoming calls, take message; make & record overseas calls, direct outgoing calls)
❍ Assist in the preparation of all documents & correspondences, such as letters, reports, tender, specifications, submission proposals, faxes, emails, etc.
❍ Perform document control with all respective parties to ensure the consistency of documents being circulated and to ensure that all received and sent documents and drawing are correct and in compliance with procedures adapted for the different projects.
❍ Assist the office manager in liaising and coordinating all activities and work with the overseas offices.
❍ Update and maintain the stationery, pantry items, contact lists, proper records of mail and courier services.
❍ Perform other duties which may be required by the office manager /Executive Secretary / Country Director. 

Please e-mail your resume to: 
ali.abdou@meinhardtmena.com

 

Categories : Administration, Secretary,