Company : Reputed Company
Contact Phone :
Job Description :
Embassy of Japan Executive Secretary
Starting date: as soon as possible
Responsibilities: covering the following but not limited to;
• Manage Senior Diplomat’s office (including coordinate and distribute all e-mail/paper materials in and out of the office, screen phone calls and visitors), determine priorities and provide timely and responsive administrative support.
• Manage documentation and inform the Senior Diplomat of matters requiring attention.
• Liaise on behalf of the Senior Diplomat for contact/appointments in a professional manner
• Liaise with staff of all departments in the Embassy on behalf of the Senior Diplomat.
• Draft and Screen Speech for Senior Diplomat/Official documents
• Maintain of the Senior Diplomat’s diary and program of appointments.
• Assist with arrangements for visiting Ministers, Parliamentarians and officials.
• Assist with coordination of public diplomacy events including the National Day
• Other duties as requested.
• Qualifications:
• University degree holder
• Excellency in oral and written English and Arabic
• Minimum of 3 years of experience in related clerical field
• Advanced computer skills (Microsoft Word, Excel, Access),
• Team Player, excellent communication and interpersonal skills, initiative, reliability
• Attention to details, organizing, and time management
• Consistently approaches work with energy and positive attitude
• Ability to work on own initiative under time constraints and pressure in a multi-cultural
environment,
• Preferably under 35 years old and,
• Transferable sponsorship or family-sponsored status.
If you are interested, kindly send an application with your CV and copies of passport
and ID, as well as relevant academic certificate in English via email address
no later than Saturday, April 11th, 2015.For future job vacancies information, please visit the Embassy’s website http://www.qa.emb-japan.go.jp/en/index_e.html